The measures that will be taken in the first phase of the return to normality will change constantly; as the conditions of human interaction develop
If everything goes as planned, we will be returning to the offices, gradually, as of June 1, but still with the appropriate sanitary measures to avoid a Covid-19 outbreak.
However, with quarantine and social distancing, our way of working will change radically; and companies will have to restructure the way they operate their offices to return to the ‘new normal’.
To begin with, experts mention that many companies, which had not yet done so, will begin to allow their employees to do home office at least once a week; In addition, they will have more flexible hours.
On the office side, companies will have to adapt their spaces to preserve the health and well-being of employees, with various measures that will change as the possibilities of ‘human interaction’ arise; and they will be defined from the time in which vaccines or medicines are distributed.
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For the first phase of the return to normalcy, the real estate consultancy Cushman & Wakefield made a prototype called 6 Feet Office , which highlights the installation of partitions between workstations and the placement of visual signs on the ground to organize traffic of the employees towards the different spaces, and thus avoid contagions.
This model, which is already being implemented in various European countries that have reactivated their activities, includes six stages: a prior analysis of the work environment, the application of basic health rules, the implementation of a visual code for each office, the adaptation of jobs and certification that all measures have been taken successfully.
Other experts recommend a staggered return to the offices, that is, not all employees go every day; and that employees over 65, or those with diseases such as diabetes or hypertension, are the last to return.
Likewise, they suggest some parameters such as taking shifts in working hours, to have approximately 25% occupancy in work spaces; constantly sanitize the facilities and surfaces of common use such as desks, computers, chairs, etcetera; or the mandatory use of face masks.
In addition, the Newmark Knight Frank (NKF) platform indicates that in the offices protocols should be established for visitors and suppliers; as well as to know how to proceed in the event of a case of Covid-19.
In the long term, office spaces could automate building entry and exit registrations and other processes; in addition to implementing more sustainable practices, such as reducing electricity and water consumption, and acquiring new air or heating filtration systems, as safety measures, in terms of health.
However, it is too early to define for sure what the offices will be like after the health crisis; Well, although federal authorities announced the protocol for the return to activities, there is still uncertainty about the future.
Measures suggested by the Federal Government
The Federal Government released a checklist suggesting a series of measures that work centers should implement for the safe return of their workers. Among them, it stands out that common areas within the offices must have a sink with soap, water, disposable paper towels, 70% alcohol dispensers or 70% alcohol-based antibacterial gel at the entrances.
They also suggest that food or cafeteria areas have physical barriers at the same table, separating one diner from another and keeping a distance of 1.5 meters. In the case of meeting rooms and waiting rooms, they must also maintain a distance of at least 1.5 meters.
Offices must have natural ventilation in common spaces, such as toilets, dressing rooms, dining rooms, cafeterias, meeting and waiting rooms, reception, etc.
In spaces where two or more workers are concentrated, federal authorities suggest delimitation by physical barriers to protect the worker from the front and sides. In addition, a distance of 1.5 meters must be maintained between each worker.
Although the way of working in the offices will certainly not be the same again, Mexico must prepare for future contingencies, and establish tools that allow the authorities to react and respond immediately.